|To Apply For a Position:||Use these forms:|
|Diocese Employment Application||The Diocese of Pensacola-Tallahassee Employment Application form should be filled out and returned to the site for which you want to apply. Follow the instructions of the advertisement or of the site's administration staff. Supporting documentation should be included as needed.|
|Office of Safe Environment Requirements||The Office of Safe Environment is part of the Human Resource Department. There are specific requirements an individual must comply with in order to be employed or volunteer within the Diocese of Pensacola-Tallahassee. The requirements are determined by the position for which they will be employed or volunteer. For more information on background screening, credit checks, Motor Vehicle Reports and safe environment required courses|
|Employee Name or Address Change Form||For Current Employee Use:
Change forms received on the next business day following a pay date will be processed and effective on the employees next pay check. Incomplete or improperly filled out forms will be rejected.
|Employment file requirements:||Please make sure all employees have signed copies of the following documents in their employment file:|
|List of required personnel file items||Page 1
|Employee Handbook||"Verification of receipt" signature page form.|
|Employment Notice||Sign this document along with the "Verification of Receipt" of Employee Handbook form|
|Code of Conduct||Code of Conduct for Church Personnel and Volunteers|
|Code of Conduct Receipt||to be signed when in receipt of Code of Conduct and agreement of code|
|Appendix 16||Diocesan Code of Business Conduct|
|Appendix 17||Diocesan Conflict of Interest|
|Policy and Procedural Guidelines Relating to Screening of Church Personnel||Read this document.|
|Waiver Form||Must be completed and signed before background check is completed. Return signed forms to HR.|
|Annual Medicare Part D Notices 2015||Read and/or print this.|
|Employer Only Forms: for new employees||Forms required to in-process new employees are: Personal Information, Payroll Data and Form I-9. The employee's supervisor must fill out, print and sign these forms. Supervisors should complete their forms and combine them with the employee packets and submit as one document to the HR / PR Department.|
|Form I-9||The documentation for Form I-9 should be copied and retained on site with a second copy to be sent with employee packet to HR/PR Department. The employee and supervisor must sign the Form I-9 prior to submission to the Diocese. Starting 5/7/13 the new Form I-9 is to be used for all new employees and re-verifications. ***Re-verifications no longer needed on US citizens who at the time of hire presented valid and non-expired documentation.|
|Add New Employee||Please review all forms before submitting to the Human Resource Department/Payroll Coordinator's Office.|
|New Employees are to complete the following forms:||These forms are to be filled out completely and given to your Supervisor. This packet of forms and signed documents, along with any employer-required forms, will be emailed or faxed to the Diocesan HR / PR Department.
Even if you are not signing up for all options, you must print, sign and submit all forms. You are also required to sign a Form I-9 that will be provided by your supervisor.
As a new employee, you must fill out the following forms: These documents are to be sent to the Human Resource Department with a copy to be retained in the employee's file at the site location.
|New Employees must also read and sign the following:||These signed documents are to be retained in the employee's file at the site location. You do not need to forward a copy to Human Resource Dept.|
Catholic Charities only:
Additional new hire forms required
|Affidavit of Good Moral Character||
Meet the moral character requirements for employment, as required by the Florida Statutes and rules.
|Behavior Support and Management||
promoting a safe and therapeutic environment.
|Pre-employment Drug Screening Consent||
Consent to submit to the testing for drugs and/or alcohol as shall be determined by Catholic Charities of Northwest Florida.
|SPOC Attestation Form||Existing and new employees are now required to take the online training for Deaf and Hard of Hearing offered by Florida Department of Children and Families. This training outlines the legal requirements and offers training for dealing with deaf and hard of hearing individuals.|
|Additional Forms that may be required||the following forms are to be completed if job description or volunteer ministry requires this of perspective .employee or volunteer.|
|Credit Report Authorization Form||
Positions within the diocese that require you to handle money or diocesan credit cards also require that a credit report be run. This form must be filled out and submitted to the diocesan Human Resources Department prior to beginning those duties. All information is kept confidential.
|Driver Information Form (MVR)||This form is to be completed, signed and approved if, as a new employee, your job will include you driving a vehicle (yours or a diocesan vehicle) for diocesan business. Supporting documentation, as required, may be scanned and emailed along with this document to HR@ptdiocese.org or faxed to 850.435.3568.|
|Health Insurance Benefit Information for New Employees||Click here for information on Health Insurance Benefits for New Employees|
|Payroll Exception||For Exempt Employees
Priest Addional Earnings
|Time Sheet Examples:
|Pay Cycles||Payroll Schedule - Biweekly|
|Payroll Change Form||For changes to an employee's hours, rate of pay, hours worked, department or supervisor, please complete this form. Sign it and submit to the HR / PR Department no later than the business day following a pay date for changes to be effective on the next pay check. Forms incorrectly filled out will not be processed.|
|Termination Form||To out-process an employee leaving the employ of the diocese:|
|Request for Manual Check:||Please print then fax the completed form to 850.435.3568. Once the form has been faxed, call 850.435.3558 or 850.435.3570 to notify us the request has been sent. After the request is processed, you will receive a confirmation via email with the net amount of the check.|
|Acceptable Use Policy||General rules for acceptable behavior and use of diocesan technology. Updated July 2015.|
|Acceptable Use Acknowledgement Form||To be signed by all staff as agreeing to follow the Acceptable Use Policy. Updated July 2015.|
|Purchase Card Policy and Procedure Guide||The Diocese of Pensacola-Tallahassee has implemented purchasing cards to some Pastoral Center Staff as a tool to facilitate budget tracking and implement cost-controls. The [Policy and Procedure Guide] and the [User Agreement Form] should both be read and the appropriate pages signed and returned to the Human Resources Department.|
|Purchase Card User Agreement Form||The Diocese of Pensacola-Tallahassee has implemented purchasing cards to some Pastoral Center Staff as a tool to facilitate budget tracking and implement cost-controls. The [Policy and Procedure Guide] and the [User Agreement Form] should both be read and the appropriate pages signed and returned to the Human Resources Department.|
|Changes||If you update your personal information, ALL forms are required to be re-submitted. Again, fill these out, print and sign them and turn them in to your Supervisor to be submitted to the Diocesan Human Resources / Payroll Department.
Changes to Insurance choices can only be made during Open Enrollment OR if there is a qualifying Life Event such as adding or removing a dependent or spouse. Documentation of that event must be provided. A qualifying Life Event requires all forms be re-submitted.
|[Update ONLY Tax information]
[Update ONLY Direct Deposit information]
|Changes to your Tax Withholding or Direct Deposit information may be made at any time. Forms received at the Diocese by the day after a pay date will be processed for the next pay date. Complete, print and sign these forms.|